PROCEEDINGS
OF THE
STATE
OF
) SS
Proceedings of the regular meeting of the Knox County Board, held at
the Knox County Courthouse,
The meeting was called to order by Chairman Sally Keener and upon roll
call the following members reported present:
District 1
Russell Idle
District 2
Gayle Keiser
District 3
Dale Parsons
District 4
Sally Keener
District 1
Allen Pickrel
District 2
Dana Shallenberger
District 3
Paul Hevland
District 4
District 5
Gerald Link
District 1
Linda Roberts
District 2
William Abel
District 3
Janet Occhi
District 4
Wayne Saline
District 5
Stephen Johnson
and
those absent:
District 5
Ricardo Sandoval
and also
present were James Thompson, Sheriff and Scott Erickson,
Sheriff Thompson delivered the proclamation, Chairman Keener led the
members in the pledge to the flag and Rev. John Grimes gave the invocation.
Chairman Keener asked if there were any changes to the agenda.
Items #19, 20 and 27 are to be deleted.
Public comments: Caroline Porter spoke in support of responsible bidder
resolution, using local companies. Barry
Rumler,
Chairman Keener presented the following consent agenda for approval: l)
Minutes of the Board Meeting held May 26, 2004; 2) Claims against Knox County,
Illinois, for the period of May 27, 2004 - June 23, 2004, ordering that
invoices be accepted and approved and that the County Clerk and County
Treasurer be authorized and directed to issue County Warrants in payment of
the bills; 3) Claims by members for per diem and mileage for the meeting of
June 23, 2004; 4) Financial reports of Scott G. Erickson, County Clerk, Robin
E. Davis, Treasurer, Nancy J. McCune, Recorder, Kelly Cheesman, Circuit Clerk
and James K. Thompson, Sheriff for the month of June, 2004, filed with the
Clerk; 5) Sales tax and various taxes for the month of March, 2004 in the
amounts of $87,158.76 and $18,249.91 and public safety tax in the amount of
$70,358.47; 6) Appointment of Ed Robbins and Jerry Fox as Trustees for
Victoria Copley Fire Protection District; 7) Appointment of Gene Nelson as
Trustee for the Henderson Fire Protection District.
Motion to approve consent agenda by Wayne Saline seconded by Jan Occhi.
Allen Pickrel requested Item 2 be voted on separately and vote by roll
call on items l, 3-7 as follows: Ayes - Idle, Keiser, Parsons, Keener,
Pickrel, Shallenberger, Hevland, Mannhardt, Link, Roberts, Abel, Occhi,
Saline, Johnson - (14); Noes - (0). Motion
to approve Item 2 by Dale Parsons seconded by Jan Occhi and vote by roll call
as follows: Ayes - Idle, Keiser, Parsons, Keener, Shallenberger, Hevland,
Mannhardt, Link, Roberts, Abel, Occhi, Saline, Johnson - (13); Noes - (0);
Abstain - Pickrel - (1). Motion
carried.
Jan Occhi presented the Quarterly Report on Orpheum Theater.
There is a new managing director and recently hired an assisant.
During Summer months painting and plastering will be done.
The Orpheum is in the National Registry of Historic Places.
Chairman Keener reported the conditions of the banks as of
Chairman Keener presented the following holiday schedule for 2005:
Friday
March 25, 2005
Good Friday
Motion
to approve by Jan Occhi seconded by William Abel.
Motion carried.
Scott Erickson,
Wayne Saline, Finance Committee, introduced Theresa Welch of Blucker,
Kneer & Assoc. who presented the auditor’s report.
Recommendations of the auditors as follows: Cash receipts are to be
remitted timely to the Treasurer for deposit; all fixed assets need to be
reported to the Treasurer’s office, County Clerk needs to secure blank check
stock, voided checks and checks printed in error, the Nursing Home needs to
employ trained accounting personnel to perform and supervise the accounts
receivable functions, Nursing Home has to implement procedures to ensure the
proper posting of receipts, grant agreements are to be placed in the County
Clerk’s office after signed by authorized individual, Landfill
has outstanding balances greater than 30 days overdue, Child Advocacy
Center needs to follow procedure for payment of bills, Nursing Home needs to
ensure control procedures over memorial trust accounts, Sheriff’s Department
needs to reconcile fees and remit to Treasurer on monthly basis, Sheriff’s
Department’s bank account must be reconciled monthly with documentation.
Motion to approve report by Wayne Saline seconded by Dale Parsons.
Motion carried.
Wayne Saline and Scott Erickson presented the following resolution:
CERTIFIED
OFFICIAL RESOLUTION
RESOLVED, that the Knox County Board (hereafter “Board)” hereby
takes the following actions:
l. The “Board” agrees
to apply for and accept funds being held in the Illinois State Board of
Elections, which funds were furnished by the United States Government under
the provisions of the Help America Vote Act (“HAVA”) for the purchase of
new voting systems and equipment in compliance with HAVA requirements.
2. The “Board” agrees
to take such action as may be necessary to comply with the requirements of the
State Board of Elections for the release of such HAVA funds by supplying the
State Board of Elections detailed descriptions of equipment to be purchased,
providing full information about payment amounts and other cost information
for such equipment, and upon receipt of such HAVA funds, the “Board”
agrees to forward payment to its vendor no later than 30 days following
receipt of assistance payment from the State Board of Elections, as required
by law.
3. The “Board
agrees to take such action as necessary to be certain that the new voting
system(s) does not use punch card or lever machines, and is fully consistent
and in compliance with the requirements of the laws described in Section 906
of the Help America Vote Act will meet the voting system’s standards adopted
by the Federal Election Commission of May of 2002, and will meet the
requirements of Title III Section 301 by January 1, 2006.
4. The “Board understands
and agrees that equipment purchased by the said jurisdiction from HAVA funds
shall become the property of the jurisdiction, not the State of
5. The “Board” further
agrees that future costs related to equipment and/or upgrades not being
furnished with HAVA assistance (for example: maintenance, repairs, software,
upgrades, etc.) are and shall be the sole responsibility of the “Board’
and understands that the State of Illinois assumes no liability for HAVA-mandated
upgrades of the local jurisdictions.
6. The “Board” agrees
to indemnify and hold the State Board of Elections harmless against claims
brought against it by the Federal Election Commission, or other agency of the
state or federal government, for reimbursement of any monies advanced under
the HAVA to this “Board” in the event the “Board” is found guilty of
misapplication, misuse or misappropriation of HAVA funds received from the
State Board of Elections. The
“Board” specifically agrees that in the event of any claim of
misapplication, misuse or misappropriation of the funds and demand for
reimbursement against this “Board”, this “Board” agrees that the State
Board of Elections may conduct an audit of the application of the funds
received from the State Board of Elections in order to determine whether such
funds have actually been misapplied or misappropriated.
7. The “Board”
authorizes Scott Erickson, Knox County Clerk or other designated official, to
act as the agent for the “Baord” in preparing and executing all
applications and other documents required by the State Board of Elections for
the purchase of HAVA approved voting systems, and the “Board” authorizes
him to take such action as may be necessary or desirable as requested by the
State Board of Elections to effectuate the full purposes of this Resolution,
including but not limited to the indemnities provided in this Resolution.
He is further authorized to provide a certified copy of this Resolution
to any agency of government which may request it, certifying that this
Resolution was presented and approved according to law at a duly constituted
meeting of this “Board”.
Motion
to approve resolution by Wayne Saline seconded by Steve Johnson and vote by
roll call as follows: Ayes - Idle, Keiser, Parsons, Keener, Pickrel,
Shallenberger, Hevland, Mannhardt, Link, Roberts, Abel, Ochci, Saline, Johnson
- (14); Noes - (0). Motion
carried.
Scott Erickson presented quote from Fidlar Election Company for 28
AccuVote OS Tabulators, Ballot Boxes, Memory Cards, Case and l-year warranty
in the amount of $l75,000.00, less discount of $l7,500.00 for a balance of
$l57,500.00. HAVA would provides
funds of $95,766.60 leaving
Wayne Saline made motion to bid and bring back on health insurance
seconded by Lowell Mannhardt. Motion
carried.
Motion by Wayne Saline seconded by Dana Shallenberger to go into closed
session to discuss wage proposal and vote by roll call as follows: Ayes -
Idle, Keiser, Parsons, Keener, Pickrel, Shallenberger, Hevland, Mannhardt,
Link, Roberts, Abel, Occhi, Saline, Johnson - 14); Noes - (0).
Motion carried.
Motion by Wayne Saline to accept wage proposal between Knox County and
AFSCME of 3% increase for 2004 and 3% increase for 2005 with retroactive pay
in a separate check seconded by Dana Shallenberger and vote by roll call as
follows: Ayes - Keener, Shallenberger - (2); Noes - Idle, Keiser, Parsons,
Pickrel, Mannhardt, Link, Roberts, Abel, Saline - (9); Abstain - Hevland,
Occhi, Johnson - (3). Motion
defeated.
Allen Pickrel, Public Safety Committee, reported the Mary Davis Home
has $788,000 balance in their fund. Revenues
are at 60%, expenses at 48%. The
Mary Davis Home is at capacity with high percentage of
Gerald Link, Highway, Landfill and Zoning Committee, reported the
Highway crews have been busy cleaning debris on CH-20, replacing culverts,
painting guard rails. Gunther’s is in process of overlaying on
Gerald Link reported the gate receipts at the Landfill are down.
We have rented a trash compactor at the rate of $l4,000 per month for
approximately two months at which time our compactor will be repaired.
Gerald Link reported the zoning reorganization is going well; however,
plats are down.
Allen Pickrel made motion to suspend the rules to reopen the budget
seconded by Jan Occhi and vote by roll call as follows: Ayes - Idle, Keiser,
Parsons, Keener, Pickrel, Shallenberger, Hevland, Mannhardt, Link, Roberts,
Abel, Occhi - (12); Noes - Saline, Johnson - (2).
Motion carried.
Alan Hallberg requested $2,400 for compensation for Mapper position in
the Assessor’s office. This
individual has more responsibility and more decision making and is salaried
position which is exempt from comp. time.
Motion to approve by Gerald Link seconded by William Abel and vote by
roll call as follows: Ayes - Idle, Keiser, Parsons, Keener, Pickrel, Hevland,
Mannhardt, Link, Roberts, Abel, Occhi - (ll); Noes - Shallenberger, Saline,
Johnson - (3). Motion carried.
Jan Occhi, Planning Committee, presented the following revised
resolution:
REVISED
RESOLUTION DEFINING RESPONSIBLE BIDDER
WHEREAS, it is the duty of the County of Knox to assure that
construction projects for the construction of new facilities, renovation of
existing facilities, or road or bridge construction projects are completed by
qualified, responsible persons or entities which will conduct these projects
in a cost-effective, safe, legally compliant, and well trained manner; and
WHEREAS, in many instances and circumstances the County of Knox is
required to let construction contracts for the construction of such new
facilities, renovation of existing facilities or road or bridge construction
projects to the lowest responsive “responsible bidder”; and
NOW, THEREFORE, BE IT RESOLVED AND DETERMINED, by the
l) meets all of the job specifications;
2) complies with all applicable laws pre-requisite to doing business in
the State of
3) provides or submits evidence of compliance with:
A) federal employer tax identification number or social security number
(for
individuals).
B) certificates of insurance indicating the following coverages:
general
liability,
workers’ compensation, completed operations, automobile,
hazardous
occupation, product liability, and professional liability.
C) The providions of Section 2000(e) of Chapter 21, Title 42 of the
United
States
Code and Federal Executive Order No. 11246, as amended by
Executive Order No. 11375 (known as the Equal Opportunity Employer
provisions);
D) the provisions of the Illinois Prevailing Wage Act,
including wages, medical and
hospitalization insurance and retirement for those trades
4) has active participation in apprenticeship and training with craft
specific programs approved and registered with the United States Department of
Labor’s Bureau of Apprenticeship and Training, in construction contracts in
excess of $25,000.00, and has either active participation in apprenticeship
and training with craft specific programs approved and registered with the
United States Department of Labor’s Bureau of Apprenticehsip and Training,
or employs factory, manufacturing, industrial or self trained employees, in
construction contracts less than $25,000.
BE IT FURTHER RESOLVED, that nothing herein adopted shall be construed
to affect any suit or proceeding now pending in any court or any rights
accrued or liability incurred or causes of action accrued or existing under
any prior resolution, nor shall any right or remedy of any character be lost,
impaired or affected by this resolution.
BE IT FURTHER RESOLVED, that this Resolution shall be in full force and
effect immediately upon its adoption and the Clerk of Knox County is hereby
authorized and directed to prepare and deliver a certified copy of this
Resolution to all
Motion
by Jan Occhi to adopt revised resolution seconded by Allen Pickrel.
Motion by Steve Johnson seconded by Paul Hevland to table for one month
to allow more time for discussion and vote by roll call as follows: Ayes -
Idle, Keiser, Keener, Mannhardt, Link, Roberts, Johnson - (7); Noes - Parsons,
Pickrel, Shallenberger, Hevland, Abel, Occhi, Saline - (7).
Motion failed for lack of majority.
Wayne Saline made motion to amend the resolution by striking the
following from Paragraph 4) “in construction contracts in excess of
$25,000.00, and has either active participation in apprenticeship and training
with craft specific programs approved and registered with the United States
Department of Labor’s Bureau of Apprenticeship and Training” and “less
than $25,000.” seconded by Dana Shallenberger.
After discussion Steve Johnson called for question and vote on the
question is as follows: Ayes - Idle, Keiser, Parsons, Keener, Pickrel,
Shallenberger, Hevland, Mannhardt, Link, Roberts, Abel, Occhi, Saline, Johnson
- (l4); Noes - (0). Motion
carried. Roll call on amendment as
follows: Ayes - Keiser, Parsons, Shallenberger, Hevland, Abel, Saline - (6);
Noes - Idle, Keener, Pickrel, Mannhardt, Link, Roberts, Occhi, Saline - (8).
Motion failed. After more
discussion, Allen Pickrel called for question and vote on the question is as
follows: Ayes - Idle, Keiser, Parsons, Pickrel, Hevland, Mannhardt, Roberts,
Abel, Occhi, Saline - (l0); Noes - Keener, Shallenberger, Link - (3); Abstain
- Johnson - (l). Motion carried. Roll
call on original motion to approve revised resolution as follows: Ayes -
Parsons, Pickrel, Hevland, Abel, Occhi - (5); Noes - Idle, Keiser, Keener,
Shallenberger, Mannhardt, Link, Roberts, Saline, Johnson - (9).
Motion failed. The
resolution will return to the Planning Committee for further discussion.
Motion by Jan Occhi seconded by Dale Parsons to approve Statement of
Compliance Regarding Responsible Bidder and vote by roll call as follows: Ayes
- Idle, Parsons, Keener, Pickrel, Hevland, Link, Roberts, Abel, Occhi, Saline,
Johnson - 11); Noes - Keiser, Shallenberger, Mannhardt - (3).
Motion carried.
William Abel, Social Services Committee, reported cash on hand was
$86,544.92 for the month. Revenues
are at 44.38%, expenses 48.46%. Census
at the Home is 160. Motion by
William Abel seconded by Lowell Mannhardt to approve bid from MSI to install
sewer pumps and piping at a cost of $6,240. And vote by roll call as follows:
Aye - Idle, Keiser, Parsons, Keener, Shallenberger, Hevland, Mannhardt, Link,
Roberts, Abel, Occhi, Saline, Johnson - (13); Noes - (0).
Abstain - Pickrel - (1). Motion
carried. Motion by William Abel to
bid and bring back bids for electric beds and wheelchairs to be paid from tax
referendum monies seconded by Dale Parsons. Motion
carried. William Abel reported
there will be a special budget meeting July 8th at
Alan Hallberg presented the Resolution of Prevailing Wage Rate.
Motion by Jan Occhi to approve seconded by Gerald Link and vote by roll
call as follows: Ayes - Idle, Keiser, Parsons, Keener, Pickrel, Hevland,
Mannhardt, Link, Roberts, Abel, Occhi, Saline, Johnson - (13); Noes -
Shallenberger - (1). Motion
carried. Motion by Gerald Link
seconded by Allen Pickrel to appoint Joyce Skinner as Plat Officer and vote by
roll call as follows: Ayes - Idle, Keiser, Parsons, Keener, Pickrel,
Shallenberger, Hevland, Mannhardt, Link, Roberts, Abel, Occhi, Saline - (13);
Noes - Johnson - (1). Motion
carried. Alan Hallberg presented
the following resolution:
RESOLUTION
NO. 2004-022
WHEREAS, the Knox County Board of Knox County,
WHEREAS, the Knox County Board supports efforts to retain and create
primary jobs to the region;
WHEREAS, Heat and Control Inc. has expressed a need for public
infrastructure improvements (public water main extension to serve their
facility);
WHEREAS, the Illinois Department of Commerce and Economic Opportunity (DCEO)
operates a Business Development Public Infrastructure Program (BDPIP);
WHEREAS, this program provides financial assistance to communities for
public infrastructure improvements which further local economic development
efforts;
WHEREAS, this Program requires that an application be submitted to DCEO;
and
WHEREAS, the Galesburg City Council has approved the submittal of an
application requesting funds under said program for the Heat and Control
project.
NOW, THEREFORE, BE IT RESOLVED BY THE KNOX
Section 1. That the
Knox County Board supports the City of
Motion by
Jan Occhi to approve seconded by Linda Roberts.
Motion carried.