PROCEEDINGS OF THE
STATE OF
) SS
Proceedings of the
regular meeting of the Knox County Board held at the Knox County Courthouse,
The meeting was called to order by Chairman Allen Pickrel and upon roll
call the following members reported present:
District
1 Caroline Porter
District
2 Greg Bacon
District
4
District
5 Gerald
“Jerry” Link
District
1 Allen Pickrel
District
2 Paul Stewart
District
3 Dale Parsons
District
4 George Knapp
District 5
Ricardo “Rick” Sandoval
District
1 Lyle Johnson
District
2 William
“Bill” Abel
District
3 Janet Occhi
District
4 Wayne Saline
District
5 Stephen
“Steve” Johnson
And
those absent: District 3
Paul Hevland
Also present were State’s Attorney John Pepmeyer, Treasurer Robin
Davis, and County Clerk Scott Erickson.
Chairman
Pickrel led the Members in the pledge to the flag. Rev. Leigh Nygard of
Chairman
Pickrel asked for additions to the agenda. He asked that agenda item 10,
approval of Workman's Compensation claims, be removed from this agenda. He would
like to add an update report about the audits, and an update regarding the
negotiations with the Galesburg Election Commission. These two updates will be
included in agenda item 6A. Member Mannhardt asked that agenda item 23, purchase
of a new copier for the nursing home from the Nursing Home Tax Referendum Funds,
be removed from this agenda. Also page number 129 in the packets should be
included with agenda item 26, approval of the budgetary line item changes for
various departments. He also asked that agenda item 21, approval of the air
conditioner bid for the nursing home, be moved up in the agenda. Chairman
Pickrel moved it to agenda item 6B. Member Saline asked for an addition to the
agenda, to discuss changes in the tort fund. Chairman Pickrel inserted that item
at agenda item 10. Member Steve Johnson asked for an addition to discuss the
Supervisor of Assessments position. Chairman Pickrel placed that item at agenda
item 16A.
Chairman
Pickrel asked for public comments. A nursing home employee addressed the Board
saying that a co-worker’s son would be heading to
Chairman
Pickrel presented the following items of the consent agenda for approval: 1)
minutes of the Regular and Closed Board Meeting on May 23, 2007, 2) claims by
Members for per diem and mileage for the Meeting of June 27, 2007, and 3) sales
tax and various taxes for the month of March 2007 in the amounts of $94,596.23
and $20,598.07 and public safety tax in the amount of $79,157.55. Member Porter
asked for a correction to the minutes of the open session. An appointment should
have referred to the Board of Review, not the Zoning Board of Review. Motion was made by Member Porter and
seconded by Member Parsons to approve these measures, including the revision to
the minutes. Roll call vote is recorded as follows: Ayes—Porter, Bacon,
Mannhardt, Link, Pickrel, Stewart, Parsons, Knapp, Lyle Johnson, Abel, Occhi,
Saline, and Steve Johnson—(13). Noes—Sandoval—(1). Motion carried.
Motion
was made by Member Steve Johnson and seconded by Member Parsons to approve the
remaining items of the consent agenda: 4) appointment of Sam Montooth as trustee
to the Spoon Lake Sanitary District, and 5) appointment of David Gene Clark as
trustee to the Williamsfield Fire Protection District. Roll call vote is
recorded as follows: Ayes—Porter, Bacon, Mannhardt, Link, Pickrel, Stewart,
Parsons, Knapp, Sandoval, Lyle Johnson, Abel, Occhi, Saline, and Steve
Johnson—(14). Noes—(0). Motion carried.
Member
Link presented for discussion a computer system update. Joyce Skinner met
recently with the multi-township assessors who reported they were having
computer problems. The assessors reported that their computers keep logging out.
They are trying to stay on schedule and hope to publish
Chairman
Pickrel presented an update regarding the audits. He has been in regular
communication with the auditors. They are requesting additional information from
the State, some banks, a credit union, and a couple vendors. It will be at least
until the next Board Meeting before the Board receives these audit reports.
Although originally these audits were expected to require only three weeks, they
will require at least ten weeks, depending on the contents of this additional
information. The auditors remain quiet as to what they have discovered. They
have reported that as the audit is completed, it will require only a day and a
half to compile their final report.
Chairman
Pickrel then presented an update regarding the Galesburg Election Commission.
Recently he had spoken to Judge Mathers. This matter has previously been
discussed by the Board, and we still cannot come to an agreement. While
Chairman
Pickrel reported that County had received a check for approximately $20,000 for
court probation services which were provided last year. This is basically a
refund check, and goes into the general fund.
Chairman
Pickrel also reported that Judge Mathers did have complimentary things to say
about the security in this courthouse. Judge Mathers reiterated that cameras
and/or news reporters are not allowed in the courthouse or courtroom, during
normal courthouse hours unless authorized by the chief judge. The
Chairman
Pickrel reminded Members of the death of Glen Braden, former Regional
Superintendent of Schools. He will be missed by many.
Motion
was made by Member Mannhardt and seconded by Member Parsons to accept the low
bid from MSI with no alternates in the amount of $516,800.00 for an air
conditioner for the nursing home. Copies of the bid sheets were included in the
packets. Member Bacon thanked the consulting engineer, David Pearson, and the
committee for their diligent work. Although the bids were more than originally
anticipated, Mr. Pearson did a great job explaining. Mr. Pearson stated that
most of the work would be done in the fall to minimize the impact to the nursing
home residents. The alternates could be added at a later date. Roll call vote is
recorded as follows: Ayes—Porter, Bacon, Mannhardt, Link, Pickrel, Stewart,
Parsons, Knapp, Sandoval, Lyle Johnson, Abel, Occhi, Saline, and Steve
Johnson—(14). Noes—(0). Motion carried.
The
Finance, Insurance, Treasurer, Judicial, and Clerk Committee report was
presented by Committee chairman Wayne Saline. The financial report had been
distributed to the Members. The expenses are at 50%. Revenues are low but will
be increasing as tax revenue comes in.
Motion
was made by Member Saline and seconded by Member Abel to approve the resolution
on prevailing wage in
Motion
was made by Member Saline and seconded by Member Parsons to approve the County
election judge pay rate increase to $120 for a certified judge. This rate would
equal the rate of pay for the City of
Motion was made by Member Saline and seconded by Member Occhi to create a
new budgetary line item for professional services to be funded through the tort
fund. Treasurer Robin Davis stated that there have been additional budgetary
concerns since the last finance committee meeting. These concerns need to be
addressed. This line item would transfer professional service expenses for the
past three months from the tort fund to a newly created line item. This would
alleviate some of the strain in the general fund. She distributed specific
information to the Members. Member Saline stated that these budgetary line item
changes could be addressed in agenda item 26, budgetary line item changes for
various departments. Member Steve Johnson questioned if the budget should be
opened to allow the creation of this line item. County Clerk Scott Erickson
agreed that it would be better to handle this matter with item 26. With the
agreement of Member Saline and Member Occhi, the original motion was rescinded.
Motion
was made by Member Steve Johnson and seconded by Member Lyle Johnson to approve
the low bid submitted by Bond Construction Company, in the amount of $188,366.00
for the scale house/office building at the landfill. Member Steve Johnson stated
that it is the recommendation of the Ad Hoc Building Committee and the architect
to accept this low bid. Roll call vote is recorded as follows: Ayes—Porter,
Bacon, Mannhardt, Link, Pickrel, Stewart, Parsons, Knapp, Sandoval, Lyle
Johnson, Abel, Occhi, and Steve Johnson—(13). Noes—Saline—(1). Motion
carried.
Motion
was made by Member Steve Johnson and seconded by Member Abel to bid and bring
back for HVAC, electrical, and plumbing services. The current contract with MSI
to provide these services has expired. Voice vote is recorded as follows:
Ayes—(14). Noes—(0). Motion carried.
Member
Steve Johnson reported that work is progressing well on the new sally port
addition at the Mary Davis Home.
The
Sheriff, Jail, Courthouse, Animal Control, Mary Davis Home, Courthouse and Annex
Committee report was presented by Committee chairman Steve Johnson. The minutes
of this committee meeting and monthly reports are included in the packets.
Member
Steve Johnson introduced discussion regarding a possible auction of courthouse
vehicles. During the committee meeting, there was some discussion regarding the
dangerous condition of the van and the car. Sheriff James Thompson had reported
that there are vehicles available from the Missouri State Police Department to
replace these courthouse vehicles. He also purposed renting appropriate
vehicles. Member Steve Johnson suggested taking the van to auction and keeping
the car until spring. In the spring they anticipate receiving a car from the
Mary Davis Home. Motion was made by Member Steve Johnson and seconded by Member
Abel to approve taking the courthouse van to auction. Chairman Pickrel suggested
that it might be cheaper to rent a vehicle for these special purposes, rather
than purchasing another van.
Treasurer
Robin Davis disagreed with the proposal to sell the van saying that her office
uses the van to take the tax bills to the Post Office. County Clerk Scott
Erickson also uses that van to haul election supplies. She questioned why the
County should dispose of this vehicle. This van does have new tires and has had
other repairs. Member Steve Johnson responded that the committee had received
many complaints about the condition of these two vehicles. Mrs. Davis spoke
again in favor of keeping the van. She was not aware that this matter was going
to be discussed in the committee meeting. Chairman Pickrel stated that
occasionally court security also uses this vehicle. Member Link said that it was
good to hear both sides. He suggested that the County might just as well keep
the van. Member Steve Johnson and Member Abel withdrew their original motion to
auction off the courthouse vehicles.
The
Highway, Assessor, Zoning, GIS, and Recorder Committee report was presented by
Committee chairman Jerry Link. The minutes of this committee meeting are
included in the packets. Prior to this meeting, the committee did meet with
others to review and draft revisions to the GIS job description. The committee
recommends that the GIS coordinator should be responsible to the Supervisor of
Assessments and that it be a salaried position. County Clerk Scott Erickson
reported that advertisements will be appearing this week. Applications for this
position will be accepted until July 13th. It is hoped to have this
position filled by the August Board Meeting.
He
apologized that the assessor’s report was not included in the packet. The
committee did discuss computer problems. The farmland committee had met and
reviewed state values. For 2008, it looks like there will be a 10% increase in
farmland values.
Following
her surgery, Joyce Skinner returned to full time work June 4th. Soon
she will be taking some vacation time. During her absence Chris Gray will be
overseeing the Assessment Office.
Member
Link then referred to the wind farm meeting held at the Farm Bureau, June 26th.
This was a very productive meeting. There is a company that is seeking to place
266 wind turbines in northern
She
also addressed the matter of easements. It is proposed that wind farms would
obtain easements from the land owners for these wind turbines. Currently, the
assessment office does not separate parcels for easements. There will have to be
some discussion with the State’s Attorney’s Office regarding how to handle
this process. We should be able to tax the wind farm companies directly. Member
Link reiterated that if the state doesn’t follow through, the County will have
to come up with a solution.
Member
Link reported that although only five Board Members attended, the
Member
Link reported that recently he and Duane Ratermann had met with the City of
Chairman
Pickrel stated his concerns that Mr. Ratermann was pressured into doing curb and
gutter work on
Chairman
Pickrel reminded Members that the City can annex this road by grabbing a mile at
a time.
Member
Link stated that he also learned at that meeting that the City will be re-doing
the intersection of County Highway 10 and
Motion
was made by Member Link and seconded by Member Sandoval to approve the
supplemental salary resolution for 2007 County Engineer’s salary. The new
acting secretary/director of highways for the Illinois Department of
Transportation re-evaluated the salary schedule and recommended a 3% increase in
this salary. In October 2005, the
Member Steve Johnson introduced discussion regarding the Supervisor of
Assessments position. He reminded Members that Joyce Skinner will be retiring in
December 2007. Chris Gray has applied and interviewed for the Supervisor of
Assessments position in
Motion was made by Member Steve Johnson to offer Chris Gray a contract to
become effective upon Mrs. Skinner’s retirement. These specific terms would be
negotiated at a later date.
Chairman Pickrel stated that since this matter was not included on this
agenda it would be better to wait until the next meeting to take any action on
this matter. Treasurer Robin Davis stated that since this is a personnel matter,
it should be discussed in executive session. Member Saline agreed. Member Porter
stated that it would be a terrible loss to lose Mrs. Gray. Surely there is some
way to indicate to her that the County would like to offer her this position.
Member Steve Johnson suggested that the rules could be suspended. Member
Saline stated that would be inappropriate. This matter should wait until next
month, and be discussed in closed session. Member Occhi agreed that any
discussion is inappropriate as it was not addressed during the committee
meeting. The committee was unaware of this situation until this meeting.
Chairman Pickrel stated that Member Steve Johnson had recently
communicated this matter to him. This personnel matter should go through the
committee. It will be discussed next month in executive session, and it will be
on the agenda.
The
Landfill Committee report was presented by Committee chairman Lowell Mannhardt.
The committee minutes are included in the packets.
Motion
was made by Member Mannhardt and seconded by Member Bacon to bid and bring back
for the purchase of a new dozer and scraper. The new equipment would replace
worn out equipment at the landfill. It is expensive to keep repairing the old
equipment. The present equipment will either be used for trade in or sold
separately depending on the best deal. Regarding the time frame, Mr. Larson
stated that a new dozer could come in fairly quickly. However, we might have to
wait until the end of the year for the scraper. Voice vote is recorded as
follows: Ayes—(14). Noes—(0). Motion carried.
Motion
was made by Member Mannhardt and seconded by Member Parsons to bid and bring
back for a new truck for the landfill. The plan would be to retire the old
truck, and use the truck that Greg Ingle is currently using to move personnel to
different areas within the landfill. Then Mr. Ingle would be using the new
truck. This bidding process would include soliciting bids from the State. Voice
vote is recorded as follows: Ayes—(14). Noes—(0). Motion carried.
The
Nursing Home Committee report was presented by Committee chairman
Motion
was made by Member Parsons and seconded by Member Stewart to approve to remove
from the table the purposed purchase of the AccuNurse program for the nursing
home. Roll call vote is recorded as follows: Ayes—Porter, Mannhardt, Link,
Pickrel, Stewart, Parsons, Knapp, Lyle Johnson, Occhi, Saline, and Steve
Johnson—(11). Noes—Bacon, Sandoval, and Abel—(3). Motion carried.
Motion
was made by Member Mannhardt and seconded by Member Lyle Johnson to approve to
purchase the AccuNurse program for the nursing home with funds from the Nursing
Home Referendum Fund. Member Bacon stated his concerns with funding this program
through the referendum fund. As he studied the information included in the
packet, former State’s Attorney Paul Mangieri offered conflicting opinions.
Originally the purpose of this referendum fund was for improving and maintaining
the nursing home’s physical plant. As Member Bacon spoke with others that were
originally on that committee, they agree that these funds were to be used solely
for improving and maintaining the physical plant. He concurs that the AccuNurse
is an excellent program and would be good for the nursing home but doesn’t
agree with funding it in this manner. This program is a luxury that needs to be
funded through the nursing home budget as a planned expense, not funded through
the referendum account. If this expense is paid for through the referendum
account, than there are other nursing home expenses that also could be funded in
this manner.
Member
Saline agreed that perhaps some of the nursing home expenses could be funded
through the referendum account. The AccuNurse program could be funded through
this account as it is part of the physical plant and stays with the building.
Member Bacon responded that this program is a luxury and we can get by with what
we currently have. Member Saline reiterated that the spirit of the referendum
was to allow the county to fund that facility to make it a better place and to
provide better quality care for the residents.
Member
Abel stated originally when the referendum was presented to the voters, these
funds were to be used for maintenance to include such things as air
conditioning, beds, and tables. There was no mention that it would be used for
personnel or programs. Although there are alternative definitions of the word
“maintenance” and legal opinions in the packet, when this measure was
originally on the ballot for the voters to approve, the committee did not
present it with this intention. He has no objection to the AccuNurse program but
doesn’t want to see it funded through the referendum account. To fund this
program in this way would be deceiving the voters.
Member
Steve Johnson stated that this program would be providing a service to the
residents of the nursing home. By improving the quality of resident care, he
feels that it would increase the census of the facility. He supports this
expenditure being funded through the referendum fund. Member Occhi stated that
as this fund was established, the
Member
Bacon emphasized again that as this was originally presented to the voters it
was for the maintenance and upkeep of the physical plant of the nursing home.
Although there are 18 different definitions for the word “maintenance”
listed in the packet, these alternate definitions were not the original intent.
Chairman
Pickrel stated that he also had studied the information included in the packet.
What really spoke to him was that according to the state statute, it states
“and to defray expenses necessary for the care and maintenance of the home and
for providing maintenance, personal care, and nursing services to the patients,
therein.” The word “care” really convinced him that referendum fund can be
used for this purpose.
Member
Abel reminded Members of Mr. Mangieri’s opinion enclosed in the packet which
states that referendum funds are to be used solely for the maintenance of the
nursing home. However, in his other letter also in the packet, he offers a
different opinion in which he actually provides no determination.
Member
Link stated that this matter could be discussed all night, and legal definitions
argued, but originally when the referendum account was established it was
understood that it would be only used for maintenance. If you were to ask a
county resident they would tell you that these funds are to be only used for
maintenance.
Member
Stewart stated that as he studied the information in the packet, it states that
these funds can be used for the personal care of the residents. This program
would allow the nursing home to provide a high quality of service to the
residents. It is appropriate to fund this purchase through the referendum fund.
Member
Bacon asked that current State’s Attorney John Pepmeyer give his legal
opinion. Mr. Pepmeyer stated it is not a simple question. However, in his
opinion it is a permissible use of the referendum fund to purchase this program.
However, it is still the Board’s decision. Roll call vote approve to purchase
the AccuNurse program for the nursing home with funds from the Nursing Home
Referendum Fund is recorded as follows: Ayes—Porter, Mannhardt, Pickrel,
Stewart, Parsons, Knapp, Lyle Johnson, Occhi, Saline, and Steve Johnson—(10).
Noes—Bacon, Link, Sandoval, and Abel—(4). Motion carried.
Motion
was made by Member Mannhardt and seconded by Member Parsons to approve to bid
and bring back for a water softener for the nursing home. The lease on the
current water softener expired last year. Currently the nursing home pays $200
monthly to lease the water softener. This unit is too small for the boiler
system. Voice vote is recorded as follows: Ayes—(14). Noes—(0). Motion
carried.
Marianne
Wiesen reported that she had good news to report from public aid. The rates will
be increasing $5.00 per patient day effective January 2007. This represents an
additional $120,000 in annual revenue.
Motion
was made by Member Occhi and seconded by Member Stewart to approve to open the
budget to amend it. Roll call vote is recorded as follows: Ayes—Porter, Bacon,
Mannhardt, Link, Pickrel, Stewart, Parsons, Knapp, Sandoval, Lyle Johnson, Abel,
Occhi, and Saline—(13). Noes—Steve Johnson—(1). Motion carried.
Motion
was made by Member Occhi and seconded by Member Abel to approve the budgetary
line item changes for various departments. These will include the line item
transfers for the nursing home and the creation of the professional services
line which will transfer funds from the tort fund. Specific budgetary sheets for
individual departments such as the Sheriff’s department and health department
are included in the packets.
Member
Steve Johnson questioned the cost of the special audits. He thought that the
cost would be $10,000 for each of the special audits. Chairman Pickrel responded
that originally the auditor had stated that normally these special audits take
about three weeks each to complete and the fee would be approximately $7,000
each. Obviously because of the additional time required to complete these audits
the bill will be much more than that amount. The original motion to approve
these special audits did not include a dollar amount. The auditors are being
cautious with the dollars invested in these audits. Roll call vote is recorded
as follows: Ayes—Porter, Bacon, Mannhardt, Link, Pickrel, Stewart, Parsons,
Knapp, Sandoval, Lyle Johnson, Abel, Occhi, and Saline—(13). Noes—Steve
Johnson—(1). Motion carried.
Motion
was made by Member Sandoval and seconded by Member Abel to approve claims
against
STATEMENTS OF GENERAL CONCERN
Member Porter had
no comments at this time.
Member Bacon extended Happy Birthday wishes to Member Sandoval.
Member Mannhardt had no comments at this time.
Member Link commented about the wind farms coming to
Chairman Pickrel had no comments at this time.
Member Stewart commented regarding his “no” vote to paying the bills.
It is getting better as 31 out of 36 summary sheets are complying with the new
format changes. Things are improving.
Member Parsons, Member Knapp, Member Sandoval, and Member Lyle Johnson
had no comments at this time.
Member Abel commented in reference to the minutes of executive committee
meetings. These minutes should be turned in separately to the Clerk’s Office
and handed out with the executive minutes of the Regular Meetings. Members
should exercise caution when handling these minutes to make sure they do not
fall into the wrong hands.
Member Occhi stated that she would like to see the executive minutes. It
seems that they were left out. She also extended Happy Birthday greetings to
Member Sandoval.
Member Saline and Member Steve Johnson had no comments at this time.
The next regular meeting will be held on
Motion was made by Member Steve Johnson and seconded by Member Sandoval
to adjourn. Voice vote is recorded as follows: Ayes—(14). Noes—(0). Motion
carried. Meeting adjourned at